Finance Office

Diocese of Cleveland

Payroll Administration


New Hires are required by law to complete the following forms:

Form W-4

This form is required so that employers can withhold the correct federal income tax from employees’ pay. More information and forms can be obtained at by calling

1-800-TAX-FORM (1-800-829-3676).

**Please look at the Payroll Forms below to find specific and direct links to information.

Ohio Form IT-4

This form must be completed to determine the appropriate level of state income tax to withhold from earnings. More information and forms can be obtained from the Ohio Department of Taxation at or by calling (614) 846-6712 or (800) 282-1782. (Please note that numerous cities impose local income taxes that must be withheld from employees’ wages as well).

Form I-9 Employment Eligibility Verification

This form is issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services. This form must be completed within three days of hire. The employee must show the employer original documents that verify identity and work authorization. A list of acceptable documents appears on the back of the form. More information and forms can be obtained at or by calling (800) 870-3676.


All Employers must report newly hired and re-hired employees to a state directory within 20 days of their hire date. New hire reporting is used to assist in collecting child support. In addition, fraudulent unemployment insurance, workers compensation, and welfare benefit payments can be quickly detected. You may already be reporting automatically through your payroll provider. Contact them if you are not sure. The State of Ohio asks for the following information:

Employer’s Federal Employer Identification Number, Employer’s Name, Employer’s Address, Employee’s Full Name, Address, Social Security Number, Date of Birth, and Date of Hire/Rehire/Return to Work

Mail Reports to:
or Ohio New Hire Reporting Center
P.O. Box 15309
Columbus, OH 43215-0309
Fax Reports to:
(614) 221-7088
Toll-free: (888) 872-1611
Report Electronically
Use their website – click HERE
or your
payroll provider

More information and forms can be obtained at or by calling (614) 221-5330 or (888) 872-1490.

If you have any questions on the above, please contact the Diocesan Human Resources Department at or (216) 696-6525, ext. 8760.

Payroll Forms:

Payroll – Form IT-4

Payroll – Form I-9

Payroll – Form W-4

Payroll - Direct Deposit Form

**Please feel free to click the links below to search for additional forms and tax information:

IRS Tax Guide for Churches and Religious Organizations

IRS Publication 15-A Employer’s Supplemental Tax Guide

State of Ohio Tax Forms Search

Administration for Children and Families Home Page

Financial Management Service U. S. Dept. of Treasury

Internal Revenue Service

Internal Revenue Service Form 941 Instructions

IRS Circular E (Publication 15)

Ohio Department of Job and Family Services

Ohio Department of Taxation

Regional Income Tax

Social Security Administration

State of Ohio

United States Department of Labor

City of Cleveland, Central Collection Agency, Division of Taxation

Diocese of Cleveland © 2014
1404 East 9th Street - 8th Floor | Cleveland, OH 44114 Phone: 216-696-6525 or 1-800-869-6525 (Toll Free in Ohio)
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