Accounting/Human Resources Assistant, Julie Billiart School Lyndhurst
Julie Billiart School - Lyndhurst Campus
Summary: Julie Billiart Schools is a network of schools serving children in grades K-8 with special learning challenges. Currently there are campuses in Akron, Lyndhurst and Westlake that offer unique learning environments for students with autism, ADD/ADHD, dyslexia and social learning challenges. We are Catholic, non-public schools that respect diverse faith traditions.
Job Purpose The Accounting/Human Resources Assistant is responsible for payroll, human resources, and accounting tasks that support the accounting and human resources functions at Julie Billiart Schools. Duties and Responsibilities The following is a list of primary duties and responsibilities. Other duties to be assigned as needed. Reasonable accommodations can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.
ACCOUNTING Accounts Payable Audit incoming invoices and other payment requests for appropriate coding and authorizations. Enter purchasing payables into accounting system for payment processing Review petty cash replenishment requests for accuracy and completeness. Handle vendor communications, resolving any billing disputes. Maintain vendor files, including contracts for services. Provide sales tax exemption forms to vendors. Obtain W-9 forms form vendors. Assist with preparation of annual 1099s. Credit Cards Review credit card statements for proper coding. Maintain support for credit card transactions following up with card users to ensure that documentation is received for each transaction. Beyond Camp Responsible for tracking enrollment to ensure that all participants are invoiced correctly. Manage funding from outside sources to ensure that scholarship funding, county funding, etc. is appropriately applied to accounts. Ensure that receivables are collected prior to the start of camp.
PAYROLL Payroll Processing Maintain employee records Process bi-weekly payroll and special payrolls, as required Process 401K remittance Assist employees with all issues related to payroll Ensure that employee benefit deductions are processed correctly
HUMAN RESOURCES Employee Benefits Manages the benefits enrollment process including benefits changes, terminations, etc. Allocates and reconciles monthly benefits including health insurance, life insurance, workers compensation, and unemployment compensation. Contracts Drafts annual contracts for new hires and returning employees for all Julie Billiart campuses under the direction of the Human Resources Manager. Drafts Beyond Camp contracts for camp employees under the direction of the Human Resources Manager. Onboarding Assists Human Resources Manager with onboarding new employees including entering information into the human resources module of the payroll system Assists Human Resources Manager with fingerprinting new and established employees Hiring Assists with interview schedule, scheduling interviews and sending pre-established communications to interview candidates under the direction of the Human Resources Manager. Administrative Creates employee personnel and medical files Creates HR job files Ensure all records are compliant with EEOC guidelines Archive HR documents per the record retention federal and state established regulations Filing of documents as needed Professional Development Participates in continuing education and professional development and other training programs offered to increase skill and proficiency related to the assignment. Participates in training required to understand systems used by the organization including accounting and payroll software. Performs other tasks and duties and assumes other responsibilities as may be assigned by the CFO and HR Manager.
Education, Experience and Qualifications Education / Certifications Required: High school diploma. Associate or Bachelor’s degree in business –related field from an accredited institution is a plus. Experience Required: Minimum of 1-3 years of experience in accounting, payroll, benefits administration and/or human resources. Current knowledge of Microsoft Office applications. Experience with payroll processing software. Experience with accounting software.
Qualifications Required: Skills and abilities Must be highly organized with exceptional attention to detail and accuracy Excellent computer skills in a Microsoft Windows environment, including Excel. Excellent interpersonal skills Independent and innovative self-starter who can display an ability to learn rapidly and adapt quickly changing situations Ability to maintain confidentiality of sensitive information Ability to work under pressure to meet deadlines Ability to handle multiple tasks simultaneously Ability to work in a fast-paced environment Exceptional ability to work collaboratively and to provide excellent customer service to internal staff and external partners Ability to communicate clearly, concisely, and professionally both orally and in writing Belief and commitment to the JB way and mission and to embracing the Sisters of Notre Dame’s philosophies and teachings
Working Conditions The work of this class is generally sedentary and performed in an office environment. Requires the use of computers and other office equipment. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak, stand, talk, walk, sit, see, and hear (corrected or uncorrected). The employee is occasionally required to climb, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Supervision Received Reports to and is evaluated by the CFO with a dotted line reporting to the Human Resources Manager. The Accounting/Human Resources Assistant will receive guidance from the CFO and Human Resources Manager. Direct Reports None.
Conclusion This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications or physical demands associated with the position. Julie Billiart Schools is an equal opportunity employer and does not discriminate in accordance with applicable federal, state and local laws. Julie Billiart Schools complies with applicable state and local laws governing nondiscrimination in employment.
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