Full Time

Accounting Manager: Center for Pastoral Leadership

Center for Pastoral Leadership, Borromeo Seminary, and Saint Mary Seminary and Graduate School of Theology

BASIC FUNCTIONS:

Direct the accounting and finance function of the above three entities. Work with COO and Diocesan offices to maintain financial stability of the seminaries and identify/implement opportunities for improvement.

RESPONSIBILITIES:

• Strong commitment to the values, mission and ministry of the Roman Catholic Church and the Diocese of Cleveland.
• Accounts Payable – enter invoices into Financial Edge (accounting software), these invoices have been signed and approved by the COO. Print checks and distribute/mail to vendors
• Accounts Receivable - manage the collection of tuition, room & board, rent, facility revenue and other receivables. Record tuition and fees into Populi for Saint Mary Seminary only. Record all revenues into Financial Edge. Print reports for all deposits. Enter all facility billings into the system and record revenue to the appropriate entity.
• Payroll – transfer funds for payroll, record payroll for all three entities from the processed payroll reports to spreadsheets (the 15thand 30thof each month).
• Cash Management – manage cash for all three entities. Responsible for processing and entering into Financial Edge checks, cash and credit cards for two programs for the Diocese and the Seminary Vocation Office – Bishop’s Brunch and Golf Outing, these programs are once a year - March and June respectively and other programs as they arise; the FEST, Novemberfest, Catholic Medical Guild Association and Men’s Retreat.
• Reconciliations – reconcile all checking and investment accounts – insure the Priestly Formation Fund is in agreement with Diocese Finance Office records.
• Monthly Financial Reports -prepare financial statements and budget reports-actual against budget; analyze; distribute to COO and recommend actions where significant variances exist; update all investment/accounting schedules. Reconcile balance sheet accounts; print AP & AR aging reports for each entity.
• Administration and maintenance of accounting software (Blackbaud-Financial Edge), resolution of software problems, liaison with software vendor and on-going evaluation of software needs.

• Manage annual audit including year-end cutoff, recording of accruals and preparation of schedules for use by outside auditors. Record any audit adjustments and address any management letter comments.
• Prepare end-of-year Tax Forms-1099NEC & 1099 MISC.
• Assist in the preparation of the annual budget with the COO.
• Ensure compliance with GAAP and IRS policies for not-for-profits
• Act as leader in establishing a good internal control environment
• Manage retention of financial and other relevant records
• Provide professional fiscal assistance to students, faculty & staff
• Serve as stead to COO intermittently during times when COO is unavailable.
• Other duties as assigned

SKILLS:

• Interpersonal skills
• Oral communication skills
• Demonstrated skill in creating written communications
• Demonstrated skill in reading comprehension
• Computer literacy skills (Excel and Outlook)
• Diplomacy
• Flexibility
• Professionalism
• Organizational skills
• Project management skills
• Time management skills
• Visionary ability

EDUCATION/EXPERIENCE:

• Bachelor Degree in Business and/or Accounting
• CPA Preferred
• 3 to 5 years of previous accounting experience.
• Must be proficient in computer software, particularly accounting software; Blackbaud and Quick Books.
• Must be a self-starter
• Experience with a Not-for-Profit organization is a plus.

JOB RELATIONSHIPS:

Accountable to the Operating Officer. Interacts daily with CPL & Seminary communities, Diocesan administration and staff, as well as visitors.

STATUS:

• Exempt

To apply submit cover letter, resume and references.

Application: docemploymentapplication4.pdf

Range