Full Time
Administrative Manager: St. Patrick & St. Malachi
St. Patrick Bridge Avenue
Administrative Manager
rn
rn
St. Patrick Parish is located on Bridge Avenue and has been serving Cleveland’s Ohio City neighborhood since it was founded in 1853. St. Malachi Oratory is located at W. 25th Street and Detroit Ave. Both are vibrant, living communities of families, proud of our faith, our heritage, our work for others and the community of which we have so long been a part. We respect, cherish and welcome persons of every race, creed, color economic level, cultural and national background with sensitivity to the poor. We are a Catholic community of faith who for the last 150 plus years proclaim the Gospel, serve those who come in need and welcome all who seek a spiritual home.
rn
rn
The Administrative Manager is full-time role responsible for managing the daily business operations of the parish and supervision of the administrative staff. The Administrative Manager serves as the steward of the physical, financial and human resources of the parish and oratory and supports the Pastor in the accomplishment of objectives and responsibilities for both.
rn
Essential Job Responsibilities
rn
- rn
- Provides day-to-day direction to staff and volunteers so the parishes run at optimal efficiency and successfully accomplish parish goals and objectives rn
- Serves as the primary point of administrative contact and liaison with both internal and external offices, individuals and institutions on a range of specified programs such as Catholic Charities Appeals, Malachi Run and We Give Catholic rn
- Manages parish database in partnership with office team to ensure accurate data such as donations is recorded rn
- Supervises maintenance of the parish calendar; ensures coordinated activities and communication rn
- Leads and manages financial activities of the parish including:rn
- rn
- Researching, planning and preparing fiscal budgets in coordination with Parish Finance Council rn
- Executing all aspects of payroll such as recordkeeping, timekeeping, quarterly/annual reporting and data integrity rn
- Approving or delegating sound financial purchasing decisions and monitoring and reconciling expenses rn
- Managing regular accounting/bookkeeping activities such as facilitating financial payments, processing check requests, maintaining expense accounts rn
rn
- Manages all aspects of vendor relationships for equipment, maintenance and software contracts including reviewing contracts and making recommendations for changes if necessary and communicates with vendors and oversees on-site meetings and labor rn
rn
Minimum Required Qualifications
rn
- rn
- Associate’s degree in business or two years of higher education rn
- At least 5 years demonstrated success in an administrative management role with a knowledge of accounting/bookkeeping practices rn
- At least 2 years demonstrated experience managing multiple direct reports and effectively leading and delegating to diverse groups of people rn
- Excellent oral and written communication and interpersonal skills rn
- Ability to work independently; self-directed rn
- Ability to make sound decisions and maintain strict confidentiality rn
- Ability to work in a fast-paced environment rn
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point) an rn
- Experience with QuickBooks rn
- Working knowledge and commitment to upholding the values and traditions of the Catholic faith and Parish Missions rn
- Virtus certification or completion within 30 days of hire rn
rn
Preferred Qualification
rn
- rn
- Bachelor’s degree in business or accounting rn
- Experience with database software such as ParishSoft rn
- Knowledge of information technology tools and networking rn
rn
Physical Requirements
rn
- rn
- Ability to sit for extended periods of time in front of a computer rn
- Ability to sit, stand and walk for up to 8 hours rn
rn
Administrative Manager - $50,000 - $65,000
rn
rn
rn