Part Time
Office Assistant: St. Joseph
St. Joseph Parish – Cuyahoga Falls
The Office Assistant assists the Parish staff, greets all who enter the Parish Office and assists with answering phone calls and correspondence, updating databases, and managing information flow to staff and others. This position also stores, retrieves, and disperses electronic and paper information, including memos, e-mails, and other documents. The Office Assistant may also assist with meetings/events.
Responsibilities: ● Prepare petitions and announcements for weekend masses. ● Schedule and organize sacramental events such as Baptisms and Weddings. ● Create sacramental certificates. ● Schedule funerals and related events. ● Assist pastor with scheduling appointments for anointing of sick and Eucharist. ● Maintain room scheduling. ● Make phone calls to gather data as requested. ● Update church database with new parishioner info. ● Place orders for printed materials including envelopes, stationery, brochures, flyers, etc ● Check frequently the levels of office supplies and place appropriate orders. ● Assist with direct mailings including mailing labels, copying/printing materials, stuffing envelopes. ● Operate all office equipment. Assist others when needed. ● Facilitate the completion of regular reports and forms. ● Assist in the organization of meetings/events. ● Support meetings by sending reminders, gathering agenda items, creating an agenda, taking minutes. ● Maintain the staff calendars both electronic & paper. ● Assist with gift card program. ● Assist in maintaining a filing system both paper & electronic. ● Answer phone calls, take messages, and redirect calls when necessary. ● Other duties as requested by the Pastor and Staff.
Requirements: ● A practicing Catholic preferred. ● Proficiency with MSOffice, specifically Word and Excel. ● Good judgment, adaptability, and discretion with staff, parishioners. ● Good customer service skills to communicate with parishioners, vendors. ● Ability to work independently as well as in a team environment. ● Must comply with requirements of the Diocese of Cleveland’s policy on the protection of minors. ● Work experience as a secretary or administrative assistant. ● Multi-tasking and time management capability. ● Excellent written and verbal communication skills.
This is an hourly, non-exempt position paid in the range of $13 – 16/hour. We provide an engaging work environment where organizational excellence and customer service are valued. The ideal candidate will demonstrate professionalism, adaptability, and a proactive approach to supporting office functions.