Full Time
Personal Assistant to the Principal: St. Michael School
St. Michael School
Job Title: Personal Assistant to the Principal at St. Michael School Position Summary The Personal Assistant to the Principal is a full-time position that provides high-level administrative and organizational support to ensure the effective, faith-centered operation of the school. This role requires professionalism, discretion, strong communication skills, and a commitment to the mission and values of Catholic education. The Personal Assistant serves as a key point of coordination between the principal, faculty, staff, families, and the broader school community.
Key Responsibilities Administrative & Communication Support: 1. Organize and maintain the principal’s calendar, including scheduling meetings, events, and deadlines. 2. Return phone calls and assist with answering phones as a secondary support. 3. Assist with email communications (SMS & DOC), including drafting, reviewing, organizing, and responding as directed by the principal.
Meeting & Event Preparation: 1. Prepare materials and provide logistical support for faculty, teacher and parent meetings. 2. Coordinate logistics for school events, assemblies, and meetings, including space setup, materials, and schedules.
School Communications: 1. Draft and distribute school communications such as newsletters, emails, and announcements in a timely and professional manner. 2. Ensure communications reflect the mission, values, and tone of a Catholic school community.
Community & Volunteer Coordination: 1. Coordinate volunteer schedules and provide support to the Parent-Teacher Union (PTU) as needed. 2. Serve as a point of contact to assist with volunteer organization and communication.
Staff & Operational Support: 1. Support staff onboarding tasks, including preparation of materials and coordination with school leadership. 2. Assist with special projects as assigned by the principal or school leadership. 3. Perform other duties as needed to support the effective and efficient operation of the school.
Qualifications: Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment. Proficiency with email, document preparation, and basic office technology. Gmail and experience with Google Tools preferred Ability to work collaboratively with faculty, staff, parents, and volunteers. Supportive of and committed to the mission and values of Catholic education.
Work Environment: School-based office setting with regular interaction with students, staff, families, and visitors. Occasional evening or event-related hours may be required. Reporting Relationship Reports directly to the Principal. This job description is not intended to be all-inclusive. The Personal Assistant to the Principal may perform other related duties as assigned to meet the ongoing needs of the school. If interested, please contact Jacqueline Reginelli at communications@stmichaelschoolinfo.com and include a cover letter, resume, and any references.