Full Time

Staff Accountant: St. John Vianney

Job Description Accountant The person who holds this position works with sensitive parish data, as well as other confidential information. Accordingly, in addition to the financial and bookkeeping skills set forth in more detail below, the person must be trustworthy and know how to keep matters confidential. The person must demonstrate the ability to exercise sound independent judgment both with respect to financial matters and in interactions with others (e.g., priests, teachers, parents, parishioners). Diplomatic skills are essential. The person must be able to work independently, whether at the office or remotely. The person holding the position is to have excellent bookkeeping and financial skills, including preparation of financial statements for the parish and certain parish-affiliated programs that operate under the parish federal tax number. The person is responsible for multiple sets of financial records, including those for the parish, endowment, and parish-affiliated organizations (hereinafter collectively referred to as “Parish”). A key aspect of this position is being able to identify financial variances and issues that may need attention. The person will develop policies and processes to ensure smooth operations within the scope of responsibilities (and potentially interacting with other areas). The person in this position must be familiar with certain tax requirements, such as contribution statements to be given to those making charitable donations—whether in cash, marketable securities, in-kind, or otherwise. The person will work with the Diocese to ensure other reports are timely filed as needed and that timely filings are made with appropriate governmental agencies. ________________________________________

Level of Work: Salary Reporting Relationship: The person will report to the Business Manager (or such other person as may be designated by the Pastor). While this position reports broadly to the Pastor of St. John Vianney, the person will report directly to the St. John Vianney Business Manager. ________________________________________

Duties and Responsibilities • Maintain all financial records of the Parish, including deposits of funds, ensuring processes are followed for invoice approval, payment of invoices, and recording of invoice amounts into the financial records. • Check all software accounts daily for financial identity theft (PNC Pinnacle), incoming donations, registrations, and other matters relating to Parish activities. • Ensure that there are sufficient funds to pay invoices; if not, contact the Business Manager to ensure funding or appropriate action. • Prepare and enter payroll information with vendor, including review of employee timecards, entry into the Paycor system, and printing for approval by the Business Manager/Pastor. Once approved, submit payroll via the Paycor system and confirm the report is accurate and submitted. • Enter financial information into the Parish accounting system (SAGE Accounting Software) and into the correct accounts; if new accounts are needed, consult with the Business Manager to ensure the chart of accounts remains current. • Prepare monthly financial statements as requested by the Business Manager/Pastor. • Prepare financial analyses as requested, or proactively when issues require attention. • Reconcile all bank and investment accounts monthly. • Prepare reports for workers’ compensation, unemployment, pension, and health benefits; review with the Business Manager prior to submission. Assist with other required diocesan reports. • Maintain the vendor management program established by the parish in compliance with the Diocese Operations Handbook. • Assist in establishing processes required by the Diocese or the Parish. • Assist with and maintain financial and recordkeeping aspects of fundraising activities, including active participation in the Parish’s fundraising events—particularly the three-day July festival (setup, financial tracking, reporting, and on-site support are required). • Be familiar with tax requirements relating to donations (e.g., cash, securities, in-kind); consult the Business Manager and/or Diocese for guidance when in doubt. • Confirm receipts from entities doing business with the parish (e.g., Knights of Columbus, Cater to You, Social Hall rentals) and track contract expiration dates, informing the Business Manager/Pastor as needed. • Assist with the development and implementation of financial policies and procedures to ensure smooth Parish operations. • Grow into additional duties, learn new software systems installed by the Parish, and assist others in their duties as needed. • Other duties as may be assigned by the Pastor or Business Manager. Attachment A contains examples of duties and responsibilities the person in this position may have on a weekly, monthly, annual, or periodic basis. This is intended as a guide for the position holder. ________________________________________

Other Requirements • Proficiency and prior experience with the SAGE Accounting Software system is required. • Excellent understanding of, and proficiency with, other Parish financial systems; excellent understanding of Excel is mandatory. • Excellent understanding of Microsoft products. • Must be able to quickly learn, and become proficient with, other software used by the Parish. • Follow Diocesan policies regarding financial matters. • Detail-oriented and organized. • Excellent writing and presentation skills. • Willingness and ability to participate actively in Parish fundraising events, including evening and weekend work during the three-day July festival. ________________________________________

Education and Background • College degree with preference for those holding a bachelor’s degree in accounting or finance. • At least 10 years of bookkeeping/accounts receivable/payable experience, with preference given to those with at least 5 years of experience using the Parish financial system. • Must successfully complete a background check and Virtus training (provided by employ

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