Part Time
Staff Associate: St. Joseph SChool
St. Joseph School - Cuyahoga Falls
The Staff Associate assists the Parish staff. The associate will greet all who enter the rectory. The associate will assist with answering phone calls & correspondence, updating databases, and managing information flow to staff and others. This position stores, retrieves, and disperses electronic and paper information, including memos, e-mails, and other documents.
Duties may also include drafting correspondence, reports and other documents. The staff associate may also assist with meetings/events.
Responsibilities: • For weekend masses, make copies of kid’s bulletins, provide petitions and announcements. ● Schedule and organize sacramental events such as Baptisms and Weddings. ● Create sacramental certificates. ● Schedule funerals and related events. ● Assist pastor with scheduling appointments for anointing of sick and Eucharist. ● Maintain room scheduling. ● Make phone calls to gather data as requested. ● Update church database with new parishioner info. ● Place orders for printed materials including envelopes, stationery, brochures, flyers, etc ● Check frequently the levels of office supplies and place appropriate orders. ● Assist with direct mailings including mailing labels, copying/printing materials, stuffing envelopes. ● Operate all office equipment. Assist others when needed. ● Prepare and disseminate correspondence, memos, and forms. ● Facilitate the completion of regular reports and forms. ● Assist in the organization of meetings/events. ● Support meetings by sending reminders, gathering agenda items, creating an agenda, taking minutes. ● Maintain the staff calendars both electronic & paper. ● Assist with gift card program. ● Assist in maintaining a filing system both paper & electronic. ● Answer phone calls, take messages, and redirect calls when necessary. ● Make travel arrangements when requested. ● Other duties as requested by the Pastor and Staff.
Requirements: ● A practicing Catholic preferred. ● Proficiency with MSOffice. ● Good judgment, adaptability, and discretion with staff, parishioners. ● Good customer service skills to communicate with parishioners, vendors. ● Ability to work independently as well as in a team environment. ● Must comply with requirements of the Diocese of Cleveland’s policy on the protection of minors. ● Proven work experience as a secretary or administrative assistant. ● Multi-tasking and time management capability. ● Excellent written and verbal communication skills.