Payroll Administration is a supportive branch within the Human Resource Office. This page serves as a resource for New Hires or current staff that need to make adjustments to payroll forms.
The following forms are MANDATORY personnel forms that are required by law. Please find descriptions outlined below for the types of forms newly hired staff are required to complete.
This form is required so that employers can withhold the correct federal income tax from employees’ pay. More information and forms can be obtained at http://www.irs.gov/or by calling 1-800-TAX-FORM (1-800-829-3676).
Please refer to the Payroll Forms provided on the resources page for document downloads.
This form must be completed to determine the appropriate level of state income tax to withhold from earnings. More information and forms can be obtained from the Ohio Department of Taxation at http://tax.ohio.gov or by calling (614) 846-6712 or (800) 282-1782. (Please note that numerous cities impose local income taxes that must be withheld from employees’ wages as well).
This form is issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services. This form must be completed within three days of hire. The employee must show the employer original documents that verify identity and work authorization. A list of acceptable documents appears on the back of the form. More information and forms can be obtained at http://www.uscis.gov/files/form/i-9.pdf or by calling (800) 870-3676.
All Employers must report newly hired and re-hired employees to a state directory within 20 days of their hire date. New hire reporting is used to assist in collecting child support. In addition, fraudulent unemployment insurance, workers compensation, and welfare benefit payments can be quickly detected. You may already be reporting automatically through your payroll provider. Contact them if you are not sure. The State of Ohio asks for the following information:
Employer’s Federal Employer Identification Number, Employer’s Name, Employer’s Address, Employee’s Full Name, Address, Social Security Number, Date of Birth, and Date of Hire/Rehire/Return to Work
Mail Reports to:
or Ohio New Hire Reporting Center
P.O. Box 15309
Columbus, OH 43215-0309
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