Full Time

Administrative Assistant to Parish Catechetical Leaders: Holy Trinity Parish

Administrative Assistant - Parish Catechetical Leaders

Administrative Assistant

Avon Catholic Community
Represented by:

• Holy Trinity Parish, Avon
• St. Mary of the Immaculate Conception Parish, Avon

Diocese of Cleveland Position: Administrative Assistant Classification: Hourly – Non-Exempt – Full Time Supervisor:Office of Pastor

Job Summary

This Administrative Assistant provides comprehensive administrative, organizational, and program support to the Parish Catechetical Leadership team in fulfilling the parish's mission of faith formation and evangelization. This position serves as the first point of contact for the Office of Catechetical Formation, welcoming visitors, answering phones, and providing exceptional customer service to parishioners, families, volunteers, and staff.

Essential Functions

• Provide front office support by answering phones and welcoming visitors.
• Support the general appearance and upkeep of the office building and office supplies.
• Partner with the Parish Catechetical Leaders in the planning and implementation of their faith formation programs, including Parish School of Religion (PSR), the Order of Christian Initiation of Adults and Children (OCIA and OCIC), and sacramental preparation for children and adults.
• Assist with planning and coordinating program logistics, including ordering supplies, making facility requests, and preparing materials for meetings.
• Maintain and organize records accurately, neatly, and in accordance with Diocesan requirements and the needs of the Parish Catechetical Leaders.
• Communicate with participants enrolled in Parish Catechetical Leader programs, including PSR, OCIA, and volunteers.
• Support the Parish Catechetical Leaders in recruiting volunteers.
• Prepare materials as needed for all Parish Catechetical Leader programs.
• Assist in the execution of programming originating from the Parish Catechetical Leaders' offices, including PSR evenings, sacramental ceremonies, and other evening or weekend activities as needed.
• Provide general flexibility and support for Parish Catechetical Leader programs from inception through completion as needed.

Position Specifications / Requirements

Skills, Knowledge, and Abilities

• Flexibility is key.
• Must be a practicing Catholic who embraces the mission of the Church.
• Exemplary interpersonal skills.
• Excellent organizational and time management skills, with the ability to think creatively, solve problems, collaborate enthusiastically, and maintain confidentiality.
• Ability to work effectively in a team environment.
• Ability to interact professionally with youth, parents, staff, volunteers, and parishioners.
• Excellent verbal and written communication skills.
• Understand and adhere to all Diocesan Safe Environment standards.
• Proficient in Google Workspace.
• Flexibility to support a variety of catechetical programs, including occasional evening and weekend activities.

Range