Represented by: Holy Trinity Parish, Avon St. Mary of the Immaculate Conception Parish, Avon Diocese of Cleveland
Position: Administrative Assistant Classification: Hourly - Non-Exempt - Full Time Supervisor: Office of Pastor
Job Summary
This Administrative Assistant provides comprehensive administrative, organizational, and program support to the Parish Catechetical Leadership team in fulfilling the parish's mission of faith formation and evangelization. This position serves as the first point of contact for the Office of Catechetical Formation, welcoming visitors, answering phones, and providing exceptional customer service to parishioners, families, volunteers, and staff.
Essential Functions
Provide front office support in answering phones and welcoming visitors.
Support the general appearance and upkeep of the office building and supplies.
Partner with the Parish Catechetical Leaders in the planning and implementation of faith formation programs, including Parish School of Religion (PSR), the Order of Christian Initiation of Adults and Children (OCIA and OCIC), and sacramental preparation for children and adults.
Assist with planning and coordinating program logistics, including ordering supplies, making facility requests, and preparing items for meetings.
Maintain and organize records accurately, neatly, and according to Diocesan requirements and the needs of the Parish Catechetical Leaders.
Communicate with participants enrolled in various Parish Catechetical Leader programs, including PSR, OCIA, and volunteers.
Support Parish Catechetical Leaders in the recruitment of volunteers.
Prepare materials as needed for all Parish Catechetical Leader programs.
Assist in the execution of programming from the Parish Catechetical Leaders' offices, including PSR nights, sacramental ceremonies, and other evening or weekend activities as needed and at the direction of the Pastor or Parish Catechetical Leader.
Provide general flexibility and support to the Parish Catechetical Leaders in department programs from inception to completion as needed.
Position Specification / Requirements
Skills, Knowledge and/or Abilities
Flexibility is key.
Must be a practicing Catholic who embraces the mission of the Church.
Exemplary interpersonal skills.
Excellent organizational and time management skills, creative problem-solving abilities, enthusiastic collaboration, and the ability to handle confidential and sensitive information appropriately.
Ability to work effectively in a team environment.
Ability to interact professionally with youth, parents, staff, volunteers, and parishioners.
Exemplary verbal and written communication skills.
Understand and adhere to all aspects of Diocesan Safe Environment standards.
Proficient in Google Workspace.
Flexibility to support a variety of catechetical programs, including occasional evening and weekend activities.
