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Bookkeeper: St. Anthony of Padua – Parma

ClockPart Time

CrossSt. Anthony of Padua Parish – Parma

Fill 1100Parma, OH

St. Anthony of Padua & St. Francis DeSales

Position Summary

St. Anthony of Padua and St. Francis DeSales are seeking a Part-Time, Shared Bookkeeper to support the financial operations of both parishes and their schools.

The Parish Bookkeeper records and reports on all financial transactions of the parishes and schools and works closely with the Pastor, Business Manager, and Finance Councils of each parish. The successful candidate will report to the Business Manager and be responsible for accounts payable and receivable, financial reporting, payroll-related entries, and maintenance of the chart of accounts.

Hourly Rate: $25–$40 per hour, commensurate with experience

Essential Responsibilities

General Ledger

  • Maintain the Chart of Accounts in accordance with Diocesan guidelines.

  • Accurately enter financial information into QuickBooks.

  • Reconcile bank statements on a monthly basis.

  • Prepare quarterly financial reports for the Diocese and Finance Council and provide them to the Business Manager and Pastor for review.

  • Prepare and record all year-end accruals and unearned revenue.

  • Enter annual budget information into QuickBooks.

  • Ensure all year-end accruals are properly recorded.

Accounts Payable

  • Enter and pay all bills in a timely manner by check, credit card, or online transfer.

  • Print checks, obtain Pastor signatures, and prepare checks for mailing according to vendor requirements.

  • Enter all credit card receipts and reconcile credit card statements monthly.

  • Ensure vendors who qualify for Form 1099 reporting are properly identified and reported in preparation for Forms 1099 and 1096.

Payroll

  • Ensure all Mass stipends are recorded in QuickBooks and reported through Paycor.

  • Enter payroll information from Paycor into the General Ledger on a bi-monthly basis.

  • Record manual checks for cash/cash-equivalent gifts, including gift cards, given to parish staff by affiliated groups.

  • Prepare Workers’ Compensation and Unemployment reports and make related payments.

Deposits & Collections

  • Prepare and record deposit slips for deposits submitted for parish accounts.

  • Record weekly collection reports and reconcile them with PDS software reports.

  • Record all ACH deposits in a timely manner.

  • Record tuition, after-school care receipts, registrations, and fees reported by the Tuition Coordinator.

  • Record all ParishSOFT deposits.

  • Report discrepancies to the Business Manager.

Accounts Receivable

  • Prepare invoices as necessary.

  • Record all receivable payments in a timely manner.

  • Record tuition payments and financial aid information reported by the Tuition Coordinator.

  • Assist with reconciling amounts recorded in QuickBooks and Rediker tuition software at the end of the year.

Affiliated Groups

  • Obtain quarterly check registers from affiliated organizations, including PTU, Athletic Association, and Pro-Life organizations.

  • Enter related information into the Affiliated Groups company within QuickBooks.

  • Report payments made by affiliated groups to staff members or for school expenses to the Business Manager.

Additional Responsibilities

  • Assist with preparation of the annual budget.

  • Assist the Diocesan Internal Review team during financial reviews.

  • Ensure compliance with Federal, State, Local, and Diocesan document retention guidelines.

  • Ensure matured documents are properly disposed of in accordance with applicable guidelines.

  • Ensure timely reporting of fiscal-year financial information for publication in the parish bulletin.

  • Perform other related duties as assigned.

Qualifications

  • At least two years of accounting experience.

  • Strong organizational and communication skills.

  • Proficiency with:

    • Microsoft Word

    • Microsoft Excel

    • Microsoft Outlook

    • QuickBooks

  • Willingness to learn and work with the Paycor payroll system.

  • Strong attention to detail and accuracy.

  • Ability to maintain confidentiality when handling financial and personnel information.

  • Ability to work collaboratively with the Pastor, Business Manager, Finance Councils, parish staff, school personnel, and affiliated organizations.

  • Ability to manage multiple responsibilities and meet financial reporting deadlines.

Compensation

$25–$40 per hour, commensurate with experience and qualifications.

To Apply

Application instructions were not provided in the posting.

Range

$25/hour — $40/hour

Apply Online