Campaign Executive Assistant: Catholic Community Foundation
Full Time
Catholic Diocese of Cleveland
Catholic Community Foundation - Cleveland, OH
POSITION ANNOUNCEMENT
THE CATHOLIC DIOCESE OF CLEVELAND
Campaign Executive Assistant Catholic Community Foundation
Employment Status: Full-Time, non-exempt Work Location: Onsite — Cathedral Square Offices Hourly Rate: $26.44–$31.25 per hour, commensurate with experience
ABOUT THE CATHOLIC DIOCESE OF CLEVELAND
The Catholic Diocese of Cleveland was founded on April 23, 1847, and is the twenty-third largest diocese in the United States. Under the leadership of the Most Reverend Edward C. Malesic, the Diocese encompasses the counties of Cuyahoga, Summit, Lorain, Lake, Geauga, Medina, Wayne, and Ashland.
The Diocese serves more than 670,000 Catholics and includes 184 parishes, 107 Catholic schools, one pastoral center, and one mission office. The Cathedral of St. John the Evangelist is in downtown Cleveland.
Members of the diocesan staff support the Bishop in ministering to the People of God by working together to provide vision, leadership, and service in continuing the mission of Jesus to transform the world. As a community, diocesan employees are committed to living by the values of faith, dignity, stewardship, and justice.
The mission of the Catholic Community Foundation (CCF) is to foster faith-based stewardship in the community for the spiritual, educational, and charitable needs of all.
POSITION SUMMARY
The Campaign Executive Assistant will provide high-level administrative, operational, and data management support to the Catholic Community Foundation in coordination with the Called to Flourish campaign.
This position ensures accurate donor gift processing, efficient coordination of campaign logistics, and the professional execution of events and correspondence in alignment with diocesan and Catholic Community Foundation standards.
ESSENTIAL RESPONSIBILITIES
Serve as the primary administrative support to the Executive Director and campaign leadership team.
Coordinate scheduling, correspondence, and document preparation for campaign initiatives and meetings.
Manage campaign office operations, including purchasing, inventory control, and vendor coordination in accordance with diocesan purchasing policies.
Coordinate campaign event logistics, including catering, collateral preparation, name tags, and other event-related materials.
Data Entry and Donor Gift Processing.
Accurately enter campaign gifts into the Raiser’s Edge database and ensure full reconciliation with financial deposits.
Verify and maintain accurate donor coding for campaign tracking and reporting.
Respond to donor inquiries and prepare acknowledgments and receipts in a timely manner.
Generate and distribute campaign progress and dashboard reports for parishes and diocesan leadership.
Maintain organized and auditable campaign records and documentation.
Collaborate with the Finance and Advancement teams to ensure the integrity of fundraising data and compliance with accounting procedures.
Coordinate the printing and mailing of campaign materials in collaboration with diocesan print and mail services.
Oversee the preparation and mailing of Bishop's letters and other campaign communications.
Serve as a liaison between the campaign office, parishes, and diocesan departments to ensure consistency and the timely execution of campaign objectives.
Perform other responsibilities as assigned to support the success of the Called to Flourish campaign.
QUALIFICATIONS
Associate degree in business, communications, nonprofit management, or a related field required.
Minimum of two years of administrative or data entry experience, preferably in a fundraising, nonprofit, or campaign setting.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Comfort managing digital databases.
Exceptional attention to detail, accuracy, and data integrity.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Professional communication skills and discretion when handling sensitive donor information.
Commitment to the mission and values of the Catholic Church.
PREFERRED QUALIFICATIONS
Two to three years of experience in development, fundraising, or campaign support.
Familiarity with diocesan or parish operations and protocols.
Experience preparing reports, mail merges, and dashboards for leadership review.
Ability to work comfortably both independently and collaboratively in a faith-based environment.
CORE COMPETENCIES
Integrity and Confidentiality
Exercises discretion and sound judgment when handling donor and financial information.
Precision and Accuracy
Demonstrates a meticulous approach to data entry, documentation, and record management.
Customer Service Orientation
Provides responsive, professional, and courteous assistance to donors and parish partners.
Mission Alignment
Upholds the mission, vision, and values of the Catholic Diocese of Cleveland and the Catholic Community Foundation.
TO APPLY
Please submit the following:
Cover letter.
Resume.
Completed Diocese of Cleveland Employment Application.
Contact information for three professional references.
The position will remain open until filled.
HOURLY RATE
$26.44–$31.25 per hour, commensurate with experience.
Please note that this is an onsite position located within the Diocese of Cleveland's Cathedral Square offices.
